Meetings
Record, transcribe, and analyze your meetings with AI
Airia Meetings automatically records and transcribes your meetings, then uses AI to generate summaries, action items, and insights. Connect your calendar to get started.
Meetings is currently in beta and may not be available to all users. Contact your account representative to request access.
Meetings must be enabled by your administrator. If you don't see the Meetings option in the sidebar, contact your Platform Admin to request access.
Connect Your Calendar
Microsoft Outlook
Go to Meetings in the Airia sidebar
Select Microsoft Outlook as your calendar provider
Sign in with your Microsoft account and grant Airia permission to access your calendar
Your organization's Microsoft Entra administrator must first grant consent for Airia to access calendars. If you see an error during connection, contact your IT administrator.
Google Calendar
Google Calendar integration is coming soon. Currently, only Microsoft Outlook is supported.
Calendar Sync Status
Your calendar sync status indicates whether Airia is successfully reading your calendar events:
| Status | Description |
|---|---|
| Idle | Not currently syncing |
| Syncing | Calendar events are being updated |
| Succeeded | Sync completed successfully |
| Failed | Sync encountered an error - try reconnecting your calendar |
Viewing Your Meetings
The Meetings page displays all your scheduled and past meetings. You can:
- Filter by date range to find specific meetings
- Search by name to locate meetings quickly
- Filter by status to see meetings in different states
Meeting Statuses
| Status | Description |
|---|---|
| Created | Meeting has been detected from your calendar |
| Scheduled | AI notetaker is scheduled to join the meeting |
| Processing | Meeting is being transcribed and analyzed |
| Paused | Meeting processing is temporarily paused |
| ExecutingAgents | AI agents are analyzing the transcript |
| Done | Meeting transcript and analysis are complete |
| Failed | An error occurred during processing |
| Deleted | Meeting has been removed |
Meeting Details
Click on any meeting to view its details:
- Transcript: Full text record of everything said during the meeting
- Recording: Video or audio recording (if available)
- Agent Results: AI-generated summaries, action items, and insights from your configured agents
Configure Your Meeting Settings
Customize how Airia handles your meetings by accessing your personal settings.
Navigate to the Meetings page and click the Configure button
Configure the settings according to your needs
Available User Settings
| Setting | Description |
|---|---|
| Auto-join meetings | Allow the AI bot to automatically join your scheduled meetings |
| Upload transcript to personal files | Automatically add meeting transcripts to your personal knowledge base |
| Use custom agents (Advanced) | Add or override the default transcript processing agents |
| Active Agents | Select which agents process your meeting transcripts (when custom agents enabled) |
The "Use custom agents" option is only available for users with Admin roles.
Create a Meeting Manually
For meetings that aren't on your calendar, you can create a meeting entry manually:
Go to the Meetings page
Select the option to create a new meeting
Provide the meeting name, date, time, and any relevant information
Schedule a Bot
Add the Airia Notetaker to an existing meeting that's already on your calendar:
Locate the meeting in your Meetings list
Click Schedule Bot to add the AI notetaker to the meeting
The bot will automatically join when the meeting starts